Privacy Policy

Last Updated: 9/18/2025

This Privacy Policy describes how Impact Boardroom, operated by Glassroot Partners LLC (“Company,” “we,” “us,” or “our”), collects, uses, and shares information about members and site visitors (“you”) through impactboardroom.com and related services (the “Services”).

By using the Services, you agree to this Privacy Policy and our Terms and Conditions.

1) Information We Collect

Information you provide to us

  • Account & Contact Data. Name, email address, phone number (optional), and any information you provide when contacting support, answering questionnaires, or sending company and personal information.
  • Membership & Billing. Subscription details and transaction metadata processed via a third-party payment processor (we do not store full payment card numbers).
  • Community Interactions. Posts, comments, messages, form responses, and materials you choose to share within the Community.
  • Support & Feedback. Information you provide in emails, surveys, or support requests.

Information we collect automatically

  • Usage Data. Pages viewed, links clicked, referring/exit pages, session duration, and approximate location (based on IP).
  • Device & Log Data. Browser type, device type, IP address, and timestamps.
  • Cookies & Similar Technologies. We use cookies and similar tools to operate the site, remember preferences, measure performance, and improve the Services. You can control cookies through your browser settings; some features may not function without them.

Information from third parties

  • Service Providers & Platforms. If we use tools like video conferencing, community/chat platforms, email delivery, analytics, or scheduling tools, those providers may send us limited information needed to operate the Services (e.g., usage or delivery status).

2) How We Use Information

We use information to:

  • Provide and maintain the Services (including account setup, access control, billing, and member support).
  • Operate the Community, including moderation, security, and feature improvements.
  • Analyze and improve the Services (site performance, feature usage, and content effectiveness).
  • Communicate with you about your account, subscription, updates, and service notices.
  • Send optional messages about new features, events, or offerings (you can opt out at any time).
  • Comply with law, enforce our Terms, and protect the rights, safety, and integrity of the Community.

3) Sessions, Recordings, and AI Notetakers

  • No member replays. We do not record sessions for member replay.
  • Internal AI notetakers. We may use AI-powered tools to create internal notes or summaries to improve programming and member experience. These notes are not shared publicly. If you prefer not to be transcribed, you may keep your camera/mic off and participate via chat.
  • Data minimization. Where feasible, we minimize retention of raw audio/video used for internal note generation and retain only summaries or derived notes necessary for operations.

4) Legal Bases (for EEA/UK users)

Where applicable, we process personal data under these bases: contract performance (to provide the Services), legitimate interests (security, improvement, communications), consent (where required, e.g., certain marketing cookies), and legal obligations.

5) How We Share Information

We do not sell personal information. We may share:

  • Service Providers. With vetted vendors who help us operate the Services (e.g., payment processing, hosting, email delivery, analytics, community tools, customer support). They may only use data to perform services for us.
  • Legal/Compliance. When required by law, subpoena, or to protect rights, safety, and the integrity of the Services.
  • Business Transfers. If we explore or complete a merger, acquisition, financing, or sale of assets, information may be transferred as part of that transaction.

6) Marketing & Preferences

  • Email. You can opt out of marketing emails at any time via the unsubscribe link. We may still send you transactional or service messages (e.g., billing, policy updates).
  • Cookies/Tracking. Control cookies in your browser settings. Some analytics/advertising partners may offer their own opt-out mechanisms.

7) Your Rights & Choices

Depending on your location, you may have rights to access, correct, update, export, or delete your personal information, or to object to or restrict certain processing. You can:

  • Email su*****@*************om.com to make a request; we’ll verify and respond consistent with applicable law.
  • Manage marketing preferences via unsubscribe links.
  • Manage cookies through your browser.

For California residents, you may also have rights under the CCPA/CPRA (e.g., to know, delete, correct, and opt out of certain “sharing” for cross-context behavioral advertising). We do not sell personal information. To make a request, contact su*****@*************om.com.

8) Data Retention

We retain personal information only as long as necessary to provide the Services, comply with legal obligations, resolve disputes, and enforce agreements. Typical retention periods:

  • Account & billing records: for the life of the account and a reasonable period thereafter for legal/financial recordkeeping.
  • Community content and support communications: as needed for Community integrity, dispute resolution, and service improvement.
  • Cookie/analytics data: per tool default or as required by law.

9) Security

We use administrative, technical, and physical safeguards designed to protect personal information. No method of transmission or storage is 100% secure. If we believe the security of your data has been compromised, we will act in accordance with applicable laws.

10) International Transfers

If you access the Services from outside the United States, your information may be processed in the U.S. and other countries with different data protection laws. Where required, we implement appropriate safeguards for such transfers.

11) Children’s Privacy

The Services are not directed to individuals under 18. We do not knowingly collect personal information from children under 18. If you believe a child has provided us personal information, contact us and we will delete it.

12) Third-Party Links & Services

The Services may contain links to or integrate with third-party sites or tools (e.g., video, community, analytics). This Policy does not cover those third parties. Review their privacy policies to understand their practices.

13) Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated version with a new “Last Updated” date. Material changes will generally apply prospectively.

14) Contact Us

Impact Boardroom / Glassroot Partners LLC
1820 W Moss Ave
Peoria, IL 61606
Email: su*****@*************om.com